Among the highlights on this week’s Arcadia City Council meeting agenda:
* Request by Westfield Santa Anita to be allowed to replace up to 20,000 square feet of retail space on the Promenade with restaurants.
* Proposal to conduct the April election exclusively by mail.
* Proposal to put revision of transient tax on April election ballot, extending those subjected to tax from 30 days to 90 days.
See details of each and entire agenda below…
CITY COUNCIL/REDEVELOPMENT AGENCY REGULAR MEETING
TUESDAY, DECEMBER 6, 2011
AGENDA 6:00 p.m.
Location: City Council Chamber Conference Room, 240 W. Huntington Drive Teleconference Location: 2530 Lee Avenue, Arcadia (Council Member Chandler)
CALL TO ORDER
ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS:
Gary Kovacic, Mayor/Agency Chair Robert Harbicht, Mayor Pro Tem/Agency Vice Chair Peter Amundson, Council/Agency Member Roger Chandler, Council/Agency Member Mickey Segal, Council/Agency Member
PUBLIC COMMENTS – CLOSED SESSION/STUDY SESSION (5 minute time limit per person)
Any person wishing to address the City Council/Redevelopment Agency on any Closed Session/Study Session items is asked to complete a “public comments” card available in the Council Chamber Lobby. The completed card should be submitted to the City Clerk/Agency Secretary prior to the start of the Closed Session/Study Session meeting. Each speaker is limited to five (5) minutes per person. Under the Brown Act, the City Council/Redevelopment Agency is prohibited from discussing or taking action on any items not listed on the posted agenda.
CLOSED SESSION
a. Pursuant to Government Code Section 54956.9(a) to confer with legal counsel regarding the case of Mitchel Mayhew, Lisa Mayhew, Regina Mayhew, Rachel Mayhew, a minor, and Emily Mayhew, a minor, by and through their Guardian Ad Litem, Lisa Mayhew v. City of Arcadia, et. al. and Does 1 through 100, inclusive. (Los Angeles County (Pasadena) Superior Court Case No. GC047306.
b. Pursuant to Government Code Section 54956.9(b)(1) to confer with legal counsel regarding anticipated litigation – one (1) case.
7:00 pm, City Council Chamber
RECONVENE CITY COUNCIL/REDEVELOPMENT AGENCY MEETING TO OPEN SESSION
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS:
Gary Kovacic, Mayor/Agency Chair Robert Harbicht, Mayor Pro Tem/Agency Vice Chair Peter Amundson, Council/Agency Member Roger Chandler, Council/Agency Member Mickey Segal, Council/Agency Member
REPORT FROM CITY ATTORNEY/AGENCY COUNSEL ON CLOSED SESSION ITEM
SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR REGARDING AGENDA ITEMS
MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL
PRESENTATIONS
a. Presentation to the City from Elisa Clifford of Southern California Edison.
b. Presentation of “Believe in Arcadia…Volunteer!” Award to “Soldiers’ Angels”.
1. PUBLIC HEARINGS
To speak on a public hearing item, it is requested that a “public comments” card be completed noting the agenda item number be submitted to the City Clerk/Agency Secretary prior to the start of the public hearing. Separate and apart from the applicant (who may speak longer in the discretion of the City Council) speakers shall be limited to five (5) minutes per person. The applicant may additionally submit rebuttal comments, in the discretion of the City Council.
You are hereby advised that should you desire to legally challenge in court any action taken by the City Council/Redevelopment Agency regarding any Public Hearing item, you may be limited to raising only those issues and objections you or someone else raised at the public hearing or in written correspondence delivered to the City Council at, or prior to, the public hearing.
CITY COUNCIL ITEMS:
a. Adopt Resolution No. 6770 creating a single resolution that contains design guidelines, development standards, and processing procedures for construction in all five single family Homeowners’ Association areas. Recommended Action: Adopt
b. Adopt Resolution No, 6806 establishing and/or adjusting various fees for City services. Recommended Action: Adopt
c. Adopt Resolution No. 6805 approving Architectural Design Review No. 2005-026 and Resolution No. 6562 regarding the Phase 1b Expansion (The Promenade) of the Westfield Santa Anita Mall at 400 South Baldwin Avenue to increase the restaurant space from 10,000 square feet to 30,000 square feet. Recommended Action: Adopt
PUBLIC COMMENTS (5 minute time limit per person)
Any person wishing to address the City Council/Redevelopment Agency during the public comment period is asked to complete a “public comments” card available in the Council Chamber Lobby. The completed card should be submitted to the City Clerk/Agency Secretary prior to the start of the 7:00 p.m. open meeting. Each speaker is limited to five (5) minutes per person, unless waived by the City Council. Under the Brown Act, the City Council/Redevelopment Agency is prohibited from discussing or taking action on any items not listed on the posted agenda.
REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK
2. CITY CLERK ITEMS
a. Adoption of Resolutions relating to the General Municipal Election to be held on April 10, 2012 (All Mail Ballot or Traditional Election).
Alternate “A” – Resolutions relating to an All Mail Ballot Election:
Resolution No. 6801 calling for the placement of a General Tax Measure on an All Mail Ballot to be held at the April 10, 2012 General Municipal Election for the submission to the qualified voters of a proposed ordinance amending the City’s Transient Occupancy Tax by extending the period of transiency subject to the tax from 30 to 90 days, addressing online travel company and other third party bookings, and making various conforming changes. Recommended Action: Adopt
Resolution No. 6808 setting priorities for filing written arguments regarding a City measure and directing the City Attorney to prepare an impartial analysis. Recommended Action: Adopt
Resolution No. 6809 providing for the filing of rebuttal arguments for City measures submitted at municipal elections. Recommended Action: Adopt
Resolution No. 6802 calling for the holding of an All Mail Ballot General Municipal Election on Tuesday, April 10, 2012 for the election of certain officers as required by the City Charter. Recommended Action: Adopt
Resolution No. 6803 requesting the Board of Supervisors of the County of Los Angeles to render specified services to the City relating to the conduct of an All Mail Ballot General Municipal Election to be held on Tuesday, April 10, 2012. Recommended Action: Adopt
Resolution No. 6804 adopting regulations for candidates for elective office pertaining to candidates statements submitted to the voters at an All Mail Ballot Election to be held on Tuesday, April 10, 2012. Recommended Action: Adopt
Resolution No. 6810 establishing procedures for conducting City elections by All Mail Ballot. Recommended Action: Adopt
Alternate “B” – Resolutions relating to a Traditional Election (Polling Places):
Resolution No. 6801 calling for the placement of a General Tax Measure to be held at the April 10, 2012 General Municipal Election for the submission to the qualified voters of a proposed ordinance amending the City’s Transient Occupancy Tax by extending the period of transiency subject to the tax from 30 to 90 days, addressing online travel company and other third party bookings, and making various conforming changes. Recommended Action: Adopt
Resolution No. 6808 setting priorities for filing written arguments regarding a City measure and directing the City Attorney to prepare an impartial analysis. Recommended Action: Adopt
Resolution No. 6809 providing for the filing of rebuttal arguments for City measures submitted at municipal elections. Recommended Action: Adopt
Resolution No. 6802 calling for the holding of a General Municipal Election on Tuesday, April 10, 2012 for the election of certain officers as required by the City Charter. Recommended Action: Adopt
Resolution No. 6803 requesting the Board of Supervisors of the County of Los Angeles to render specified services to the City relating to the conduct of a General Municipal Election to be held on Tuesday, April 10, 2012. Recommended Action: Adopt
Resolution No. 6804 adopting regulations for candidates for elective office pertaining to candidates statements submitted to the voters at an Election to be held on Tuesday, April 10, 2012. Recommended Action: Adopt
3. CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the City Council/Redevelopment Agency request that specific items be removed from the Consent Calendar for separate discussion.
REDEVELOPMENT AGENCY ITEMS:
a. Approve the Regular Meeting Minutes of November 1, 2011 and November 15, 2011. Recommended Action: Approve
b. Fiscal Year 2010-2011 Redevelopment Agency State Controller, Audited Financial State Housing and Community Development, Blight Removal Progress, Loan and Property Reports. Recommended Action: Receive and File
CITY COUNCIL ITEMS:
c. Approve the Regular Meeting Minutes of November 1, 2011 and November 15, 2011. Recommended Action: Approve
d. Fiscal Year 2010-2011 Redevelopment Agency State Controller, Audited Financial State Housing and Community Development, Blight Removal Progress, Loan and Property Reports. Recommended Action: Receive and File
e. Adopt Ordinance No. 2293 adding Section 1703 to Chapter 7 of the Article 1 of the Arcadia Municipal Code authorizing the City to conduct City Elections by All Mail Ballot and to establish local rules and regulations for the conduct of City Elections within the City of Arcadia. Recommended Action: Adopt
f. Authorize the City Manager to execute a Professional Services Agreement with Iteris Inc. for Travel-Time, Vehicle Detection Stations (VDS) Design Services in conjunction with Intelligent Transportation System Phase 2 Integration in the amount of $97,550 and include a 10% contingency. Recommended Action: Approve
g. Accept all work performed by Downing Construction, Inc. for the Water Transmission Main Extension on Colorado Street project as complete and authorize the final payment to be made in accordance with the contract documents, subject to retention of $22,811.86.. Recommended Action: Approve
h. Waive the formal bid process and approve the purchase of radios and accessories from Motorola utilizing the Los Angeles County’s contract in the amount of $96,676.42. Recommended Action: Approve
i. Authorize the City Manager to execute a contract with ACE Restoration and Waterproofing Inc. for the Baldwin Reservoir 2 & 3 Repair Project in the amount of $806,938. Recommended Action: Approve
j. Accept a grant from Target in the amount of $15,000 for the Recreation and Community Services Department Concert in the Park Program. Recommended Action: Approve
k. Authorize the City Manager to execute a Professional Services Agreement with Converse Consultants for testing and monitoring of hazardous materials in upper and lower City Hall in the amount of $22,000 and include a 10% contingency. Recommended Action: Approve
Authorize the City Manager to execute a Professional Services Agreement with American Technologies, Inc. for the asbestos abatement in upper and lower City Hall in the amount of $19,000 and include a 10% contingency. Recommended Action: Approve
l. Award a one (1) year purchase order contract to Empire Cleaning Company for the purchase of janitorial supplies for various City facilities in the amount of $69,560, waive any informality in the bid or bidding process and authorize the City Manager and City Clerk to execute a contract in a form approved by the City Attorney. Recommended Action: Approve
m. Approve a budget appropriation in an amount not to exceed $8,000 from the Equipment Replacement Fund for the purchase of a new range at Wilderness Park. Recommended Action: Approve
4. CITY MANAGER/EXECUTIVE DIRECTOR ITEMS
a. Review of artist sketch of the Lucky Baldwin Statue to be placed in the Rose Garden adjacent to the Community Center. Recommended Action: Approve and/or provide direction
b. Approve Arcadia Little League’s Juniors Program proposal for modifications to Bonita Park Ball Field. Recommended Action: Approve
c. Approve La Salle High School proposal for improvements to Orange Grove Tennis Courts. Recommended Action: Approve
d. Adopt Resolution No. 6807 approving fund transfers as specified therein into the Workers’ Compensation/Liability Self-Insurance Fund and the Equipment Replacement Fund as part of the Fiscal Year 2011-2012 Operating Budget. Recommended Action: Receive and File FY 2010-11 Year Ending Financial Results and Adopt Resolution No. 6807
ADJOURNMENT
The City Council/Redevelopment Agency will adjourn this meeting to January 3, 2012, 6:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia.
Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the City Clerk at (626) 574-5455. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting.