City Council/Successor Agency Regular Meeting
Tuesday, February 7, 2012, 6:00 p.m.
AGENDA
Location: City Council Chamber Conference Room, 240 W. Huntington Drive, Arcadia
Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the City Clerk at (626) 574-5455. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting.
CALL TO ORDER
ROLL CALL OF CITY COUNCIL MEMBERS:
Gary Kovacic, Mayor Robert Harbicht, Mayor Pro Tem Peter Amundson, Council Member Roger Chandler, Council Member Mickey Segal, Council Member
PUBLIC COMMENTS – CLOSED SESSION/STUDY SESSION (5 minute time limit per person)
Any person wishing to address the City Council on any Closed Session/Study Session items is asked to complete a “public comments” card available in the Council Chamber Lobby. The completed card should be submitted to the City Clerk prior to the start of the Closed Session/Study Session meeting. Each speaker is limited to five (5) minutes per person, unless waived by the City Council. Under the Brown Act, the City Council is prohibited from discussing or taking action on any items not listed on the posted agenda.
CLOSED SESSION
a. Pursuant to Government Code Section 54956.9(c) to confer with legal counsel regarding anticipated litigation – one (1) case.
STUDY SESSION
a. New City Hall Cost and Financing Update.
7:00 pm, City Council Chamber
RECONVENE CITY COUNCIL MEETING TO OPEN SESSION
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL OF CITY COUNCIL MEMBERS:
Gary Kovacic, Mayor Robert Harbicht, Mayor Pro Tem Peter Amundson, Council Member Roger Chandler, Council Member Mickey Segal, Council Member
REPORT FROM CITY ATTORNEY ON CLOSED SESSION/STUDY SESSION ITEMS
SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA ITEMS
MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL
PRESENTATIONS
a. Presentation of car wash tickets to City Employees from the Arcadia Chinese Association.
PUBLIC COMMENTS (5 minute time limit per person)
Any person wishing to address the City Council during the public comment period is asked to complete a “public comments” card available in the Council Chamber Lobby. The completed card should be submitted to the City Clerk prior to the start of the 7:00 p.m. open meeting. Each speaker is limited to five (5) minutes per person, unless waived by the City Council. Under the Brown Act, the City Council is prohibited from discussing or taking action on any items not listed on the posted agenda.
REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK
1. CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the City Council request that specific items be removed from the Consent Calendar for separate discussion.
a. Approve the Special Meeting Minutes of December 15, 2011, Regular Meeting Minutes of January 17, 2012 and Special Meeting Minutes of January 24, 2012. Recommended Action: Approve
b. Continue in place Resolution No. 6811 ratifying the proclamation of the existence of a local emergency within the City issued on December 1, 2011 pertaining to the extreme wind event which began on November 30, 2011. Recommended Action: Review and continue in place
c. Adopt Resolution No. 6816 declaring that weeds, brush, rubbish and refuse upon or in front of specified property in the City are a seasonal and recurrent public nuisance and declaring its intention to provide for the abatement thereof and to schedule the protest public hearing for February 21, 2012. Recommended Action: Adopt
d. Authorize and direct the City Manager to execute a one (1) year contract extension with Vargas Olson Enterprises, Inc. for Construction Maintenance Services at various City facilities in an amount not to exceed $105,770. Recommended Action: Approve
e. Authorize and direct the City Manager to execute a one (1) year contract extension with Waste Management Curbside, LLC for residential collection of household hazardous waste in the amount of $20,000. Recommended Action: Approve
f. Authorize and direct the City Manager to execute a purchase order contract to West-Lite Supply Company, Inc. for the purchase of electrical lighting and accessories in the amount not to exceed $46,574.69. Recommended Action: Approve
g. Authorize and direct the City Manager to execute a Professional Services Agreement with Cumming for Construction Support Services for the City Hall Internal Renovation Project in the amount of $40,000 including a 10% contingency and approve an appropriation in the amount of $44,000 from the Capital Outlay Fund. Recommended Action: Approve
2. CITY MANAGER ITEMS
a. “Sustainable Arcadia” – Update and progress on the City’s Resource Sustainability Policies and Programs. Recommended Action: Adopt the Sustainable Arcadia Program as City policy consistent with the General Plan and adopt the Resource Protection and Sustainability Report as a single, coordinated policy document to direct City efforts and actions on environmental programs.
b. Authorize and direct the City Manager to execute a Professional Services Agreement with La Canada Design Group for Architectural Design Services for the City Hall External Renovation Project in the amount of $36,527 including a 10% contingency and approve an appropriation in the amount of $40,200 from the Capital Outlay Fund. Recommended Action: Approve
ADJOURNMENT
The City Council will adjourn this meeting in memory of Arcadia Fire Captain Andy Troncale and Arcadia resident Ed Schreiner to February 21, 2012, 6:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia.